Privacy

This privacy statement must be read in addition to, and in conjunction with, the general information about how personal data is processed by the City of Amsterdam.

General

The City of Amsterdam processes personal data in a diligent and secure manner, in accordance with the applicable legislation and regulations. The general privacy statement lists the basic principles relating to the processing of personal data by the city authorities. It also contains details of how you can exercise your rights. This, more specific, statement contains further details about the goals, bases and other relevant information relating to the processing carried out by Zuidas.

The City of Amsterdam regularly modifies its processes, in response to new legislation or other developments. This may also involve changes relating to the processing of personal data. Accordingly, it is advisable to regularly inspect both the general privacy statement and this specific privacy statement. At the end of the statement there is a passage indicating when the statement was last modified.

This statement applies to all personal data processing carried out by Zuidas.

Those responsible

The City of Amsterdam’s administrative authorities are all responsible parties – under the law – in terms of any processing carried out by, or on behalf of, the City of Amsterdam. The governing bodies of the City of Amsterdam are the Mayor, the Municipal Executive and the city council.

Zuidas processes the list of contacts and invitees, the business associates database, and the list of newsletter subscribers. Responsibility for all these activities rests with the Municipal Executive.

Zuidas processes the records of all complaints. Responsibility in this case rests with the Mayor of the City of Amsterdam.

The City of Amsterdam employs a Data Protection Officer. You can contact the officer via functionaris.gegevensbescherming@amsterdam.nl.

Processing personal data

Zuidas collects and uses various categories of personal data relating to the residents of the Zuidas area, to the area’s users/visitors, and to company contacts.

Zuidas does so in support of four main types of processes:

1. Record of complaints
2. Contacts list and invitees
3. Business associates database
4. Newsletter subscribers

Which personal data are processed depends on the type of processing involved. Details of the various types of processing are listed below. These include the goal of such processing, the basis and other important information.

Record of complaints

Goal

The goal of processing personal data in connection with a record of complaints is to ensure that complaints are handled with due diligence and to improve the services offered by Zuidas.

Basis

The City of Amsterdam processes this personal data on the basis of a legal obligation, in accordance with Chapter 9 of the General Administrative Law Act. The mayor ensures that the municipal authorities handle all complaints with due diligence, in accordance with Chapter 11 of the Municipalities Act, article 170 paragraph 1.e.

Categories of personal data

The City of Amsterdam uses the following categories of personal data: name, email address, telephone number, address details (if provided by the person concerned).

Recipients

Zuidas, the City of Amsterdam, does not exchange personal data with other organizations in the context of ‘a record of complaints’.

No transfer, no profiles, no automated decision-making

Such personal data is not processed outside the European Economic Area (EEA). No profiles are drawn up. No automated decision-making takes place.

Retention periods

Zuidas will delete personal data from the record of complaints no later than two years after the complaint has been processed, unless the personal data are needed to comply with a statutory obligation to retain data (Public Records Act).

Subscribers to the digital newsletter

Goal

Personal data is processed to obtain information about developments and events concerning Zuidas.

Basis

The City of Amsterdam processes this personal data with the permission of the person concerned.

Categories of personal data

The City of Amsterdam uses the following categories of personal data: email address.

Recipients

Zuidas, the City of Amsterdam, does not exchange personal data with other organizations in the context of ‘subscribers to the digital newsletter’.

No transfer, no profiles, no automated decision-making

Such personal data is not processed outside the European Economic Area (EEA). No profiles are drawn up. No automated decision-making takes place.

Retention periods

Zuidas stores the personal data of subscribers to its digital newsletter until such time as the subscribers terminate their subscription or the project ends.

Contacts list and invitees

Goal

To maintain business relationships and network relationships. To obtain information about developments within Zuidas and to exchange information with others.

Basis

The City of Amsterdam processes this personal data with the permission of the person concerned or to comply with an agreement concluded with the person concerned.

Categories of personal data

The City of Amsterdam uses the following categories of personal data: name, address details (if provided by the person concerned), email address and telephone number.

Recipients

Zuidas, the City of Amsterdam, does not exchange personal data with other organizations in the context of ‘Contacts list and invitees’.

No transfer, no profiles, no automated decision-making

Such personal data is not processed outside the European Economic Area (EEA). No profiles are drawn up. No automated decision-making takes place.

Retention periods

Zuidas stores personal data in the Contacts list and invitees for as long as required to comply with the agreement or – if permission was given for the processing of personal data – until such time as permission to do so is withdrawn.

Business associates database

Goal

The goal of processing personal data for the Business associates database is to maintain business relationships and network relationships. To obtain information about developments within Zuidas and to find business premises (ground floor) for suppliers/operators/companies/businesspeople.

Basis

The City of Amsterdam processes this personal data with the permission of the person concerned or to comply with an agreement concluded with the person concerned.

Categories of personal data

The City of Amsterdam uses the following categories of personal data: company name, name of contact, address details (company), email address and telephone number.

Recipients

Zuidas, the City of Amsterdam, does not exchange personal data with other organizations in the context of ‘business associates database’.

No transfer, no profiles, no automated decision-making

Such personal data is not processed outside the European Economic Area (EEA). No profiles are drawn up. No automated decision-making takes place.

Retention periods

Zuidas stores personal data in the business associates database for as long as required to comply with the agreement or – if permission was given for the processing of personal data – until such time as permission to do so is withdrawn

Contact

If you have any questions after reading this statement and the general statement, or if you wish to contact the City of Amsterdam for other reasons in connection with privacy or data protection issues, please get in touch using the general contactform of the City of Amsterdam.

If you have more general questions for the city authorities, about privacy or data protection, please contact the Data Protection Officer: functionaris.gegevensbescherming@amsterdam.nl.

Exercising your rights and making complaints

As a member of the public or interested party, you can exercise your rights with the City of Amsterdam. For further details about exercising your rights, or if you have a complaint about any operations conducted by the City of Amsterdam, please contact us.

Amendments